Position Overview

Ultimate Staffing Services is actively seeking an experienced Executive Assistant to join a dynamic team in California. This role requires a highly organized and professional individual capable of handling secretarial and executive-level administrative tasks with precision and confidentiality.

Responsibilities

• Preparing Board agendas, staff reports, and supporting materials.
• Accurately preparing monthly meeting minutes.
• Managing contracts, lease agreements, and bid proposals.
• Providing executive-level administrative support.
• Proficiency in advanced office software, including Word, Excel, Outlook, Teams, and SharePoint.
• Exhibiting strong professional writing, editing, and document formatting skills.

Qualifications

• Proven experience in a secretarial or executive-level administrative role.
• Strong organizational and time management skills.
• Excellent communication skills, both written and verbal.
• Ability to work independently and manage multiple tasks efficiently.
• Proficiency in Microsoft Office Suite and other advanced office software.

Required Work Hours

Monday through Friday, during the first shift.

Benefits

The position offers a competitive pay range from $25 to $30 per hour, commensurate with experience and qualifications.

Additional Details

Max Pay is $30 per hour. Min Pay is $25 per hour.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.